Diverse City is looking for a Company Manager with a flair for efficiency, words and people to help us deliver our annual business plan targets and be the key support to our productive, remote working team.
The full job description is below, or you can download the job description in a Word Document file here:
Reports to: Executive Director
Location: Flexible with key meetings in Bristol and southwest
Working days/Fee: This job is task-based, not hour-based. The job is valued at £18,000 per year, (roughly p-t 0.6 £30,000 pro rata PAYE). We work flexibly and remotely. So long as tasks are complete, you define and agree when and how they get done.
Pension: Pension scheme enrolment after 3 months continuous employment.
Contract Term: Permanent
Application Deadline: Wednesday 25th July 2018
Interviews: Week commencing 30th July 2018 in Bristol
Start Date: Early September 2018
Diverse City is a new National Portfolio organisation led by a team of passionate optimists who believe that everyone should have a home in the performing arts. All that we do aims to increase diversity and equality of opportunity in the arts and all the work we make includes D/deaf, disabled and non-disabled people.
In partnership with Cirque Bijou we run Extraordinary Bodies, the UK’s leading integrated professional circus company. Extraordinary Bodies Young Artists (EBYA) is a performance training company for 16-30 year olds, based at Lighthouse Poole.
The team works remotely across the south of the UK, including Bristol, Gloucestershire, Dorset and London. One of our co-Artistic Directors, her PA and our Finance Manager are based in Swanage; our Producers are in Bournemouth, Gloucester and Dorset; the Artistic Director of EBYA is based in Poole; four of our team are in Bristol and our other Artistic Director is in London. We are committed to flexible and inclusive working practices.
You are a positive, optimistic worker who loves to see systems whirring. You can bring order to chaos and always see the most effective and efficient solution to any problem.
You think that you have something to offer, not because of what you’re qualified in, but because of who you are and your experience of the world. You want to be part of a movement for fairness and equal representation in the arts.
You may also have a neat home working environment, lovely computer & whizzy wifi connection.
You help the whole company deliver our annual business plan targets and you work with us to juggle a wide network of external partnership relationships. You are the key to unlocking the happy interaction and productive collaboration of a busy, remote working team, who are as at home communicating online as face to face. You take the heat off the Senior Management team by holding the reins of day-to-day admin. You sort out the overheads budget, sensible company scheduling and smooth internal and external communications. Up to date systems management and canny organisational development all sit in your roomy, well organised bag.
Your To Do List
- Organise logistics, finance and administration of team meetings & company sprints.
- Maintain overview of day-to-day company activity across all teams*, departments and calendars.
- Create a learning environment where the whole team* has good understanding of our IT systems, remote working and cloud based collaborative tools.
- Book company access, such as interpreters, sighted guides and audio describers
- Oversee team holiday and absence in line with agreed working practice.
- Ensure everyone has what they need to do their best work.
- Support recruitment, including advertising, shortlisting, interviewing and inductions.
- Draft job descriptions, write contracts and administrate (new) appraisal system.
Senior Management Team (SMT)
- Get to grips with the company’s strategic drivers and learn to prioritise in order of urgency and importance.
- Diarise key meetings of the SMT (in liaison with individual PAs) according to strategic priorities, booking virtual and face-to-face meetings, travel, venue and accommodation.
- Help the SMT to prepare for meetings, providing briefing papers as necessary.
- Administrate quarterly Board meetings and Board communication, including coordinating papers, dates, venues, access, catering.
- Take responsibility for keeping records up to date with Companies House/Charity Commission.
- Manage firstname.lastname@example.org inbox, including distributing general enquiries and circulating emails on behalf of Diverse City, such as VIP invites and event RSVPs.
- Set up and manage customer relationship system/database.
- Mange and forecast administrative and overhead budgets.
- Liaise with the Finance Manager on routine finance issues including payroll.
- Track office spends on (and if appropriate, booking of) training, theatre tickets, travel, accommodation, hospitality and petty cash, to ensure that the team is well supported.
- Support fundraising strategy by providing information for bids and providing key content and input.
Reporting and Monitoring
- Collate information for reporting to Arts Council England & other key funders.
- Support whole team* in their responsibilities for monitoring progress against targets
- Monitor company’s environmental impact over 2018/19 and help develop a plan to improve the environmental sustainability.
- Happily take on other duties that may be reasonably expected as an employee of the company including contribution to all team meetings and sprints.
- Ensure compliance with all company policies, particularly Diversity & Equality, Safeguarding of Children and Vulnerable Adults and GDPR.
*Team includes members of staff employed by Cirque Bijou our partner on Extraordinary Bodies.
We’d love to meet people who have…
- A love of seeing people enjoy their work, a great track record in supporting and energising teams and an intimate knowledge of HR best practice.
- A passion for clean and clear administration, straight-forward organisation and all that clever financial processing work.
- Extensive IT know-how, (and what you don’t know, you know how to find out), brilliant IT short cuts and top tips , plus a patient approach to getting others up to speed.
- An understanding and experience of any kind of artistic practice – from doodling to opera – and a good idea of why it’s important.
- An understanding of the priorities, goals and responsibilities of major publicly funded arts organisations.
How to apply
If you think you are a good fit for the role, please tell us
- Why you suit the job
- How you will tackle the responsibilities
- How you will approach the to do list
You can do this in a written (1 x A4 page maximum) or recorded (3 minutes maximum to camera*) statement.
Send your application to email@example.com by Wednesday 25th July 2018 with:
- Your CV (maximum 1 page A4)
- Names and contacts for 2 referees
*For emailing large files, please use We Transfer or Hightail.
The successful candidate will need an up to date DBS check (we can support this process if necessary).
Equality and Diversity
Diverse City values representation and strives to promote equality and diversity at all levels. We welcome and actively seek applications from those currently underrepresented in our workforce and the arts community; particularly people of colour, and disabled people (as defined by the Equality Act 2010).
We will guarantee an interview to any D/deaf or disabled candidate who fulfils the minimum criteria for the role and we are open to proposals of ways this role might be undertaken if our proposed structure presents barriers to any applicant.
If you have any specific access requirements please tell us what they are and whether you are registered for an Access to Work grant when you apply.
If you would like the Job Description in another format or if you need further information, please contact firstname.lastname@example.org.